August 21, 2014. More fun from the computer archives. Planning our Journey Past & Present events was like taking on a second job, and we treated our meetings as we would meetings for our paying jobs. Leading up to the events was always the busiest time and finalizing the details was crucial; here's the plan and agenda for our final team meeting before JPP2005 in Hollywood.
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Meeting is scheduled to happen 10:00 a.m. PT on Sunday, January 2. Darla, Emerson, Leslie F., & I will meet at my office and use the conference room. Cheryl & Mary Ann have confirmed call ins. Leslie W. is probable call-in. No response from Cat or Rob. Here's what we're looking at for an agenda based on the notes from the last few days. Some of these will obviously overlap one another, but I think I've grouped things in a reasonable order.
I. JPP Agenda
A. Wednesday -- prep work
1. Who arrives when?
2. What needs to be done?
B. Thursday -- registration 4-10 p.m.
1. Schedule committee members to work reg table
2. How to handle auction/raffle
C. Friday -- BIG DAY
1. Overall Timeline
2. How to handle star ceremony
a. Getting Fans to/from
b. Getting good spots for 145 people
3. How to handle reception
4. Travel to HOB
5. Concert
6. Return from HOB
II. Reception Issues
A. Speech(es) at the Reception
B. Menu
C. Band & Band Guests
III. Budget Issues
A. Budget status report
B. Band Gifts
IV. Status Reports
A. Program
B. Passports
C. T-shirts
D. Goodie Bags
E. Lapel pins & magnets
F. Buses
G. Highlands
H. Hotels
V. Other Issues
A. Minors and the concert?
B. Videotaping
C. Things to do on Saturday
D. Rock Walk
E. Tasks for Cheryl's trip to LA
1. HOB scout out
2. What's happening in LA on Saturday?
F. What to wear when.
G. Requests for goodies from cancellations -- specifically DVD.
H. New Business (dear god, no!)
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